Highlight Reports are one of the most immediately valuable tools you can introduce. They give executives the right level of information — concisely and consistently — without drowning them in detail.
What Is a Highlight Report?
A Highlight Report is a short, structured status update — typically one page — that the Project Manager sends to the Project Board at agreed intervals. It covers progress, plans, issues, risks, and an overall traffic-light status (Red / Amber / Green).
Start With What Already Exists
If your organisation already uses some form of status reporting, work to align existing formats with PRINCE2 requirements rather than replacing them entirely. This reduces resistance and makes the transition feel evolutionary rather than revolutionary.
Don't Lead With PRINCE2
Avoid mentioning PRINCE2 initially — focus instead on demonstrating organisational value. Frame the highlight report as a simple, executive-friendly tool for staying informed. Once stakeholders see the benefit, the PRINCE2 connection becomes a strength rather than a barrier.
Traffic-Light Status
The RAG (Red / Amber / Green) status is the most powerful element of the Highlight Report for executives:
- Green — Project is on track. No action needed from the board.
- Amber — Issues exist but are being managed. Board should be aware.
- Red — Significant problem. Board action or decision required.
Keep It Short
One page is the target. Executives will not read a five-page report. The discipline of summarising project status on a single page forces clarity and prioritisation — which benefits everyone.
A ready-to-use Highlight Report template is available on the PRINCE2 Templates page.